11i10 Patch 8448145: Allows entry of FV Budget Execution Entries for Expired Appropriations

Posted on 11-Oct-10. Filed under: Budget Execution, Enhancements, Funds Control | Tags: , , , |

I wanted to share an enhancement that we got Oracle to deliver a ways back for USAF DEAMS & share that the patch is available for download.

We have a requirement to enter Budget Authority increases/decreases, even after Appropriations are expired.  This is because we need to move money around to cover various Expired Year adjustments necessary. I’ve seen other Federal organizations that have the same requirement, so wanted to pass this along. Until recently in 11i10, these adjustments could only be done via GL journals, since the FV Budget Execution functionality had a constraint to prevent Budget Execution entries against Expired Treasury Symbols. We had noticed this constraint had been removed from R12 Fed Financials and asked Oracle for the same capability in 11i10. They came through for us with patch 8448145 which removed the constraint and allows us to enter Funding Decreases/Increases through the standard Fed Admin Budget Execution form Functionality. To fully utilize the new capability, we then setup some new Budget Execution Transaction Types/Transaction Codes to use for Expired Funding Adjustments to drive the proper USSGL accounting for Expired Year transactions.  The removal of the constraint along with the set of Expired Approp TransTypes/TransCodes provided what the Budget Users needed to allow the standardized use of Fed Admin Budget Execution functionality for both current and expired funds.

This consistent, standardized Increase/Decrease adjustment method provides a one-stop shop for adjustments and eliminates the need of the manual journals for the expired year Budget Authority adjustments.  The elimination of the manual journal need is key, because it mitigates the risk of erroneous entries being created.  As of now, we’ve focused on utilizing the capability via the forms.  As time permits, we also want to explore if the constraint has also been removed from the FV Budget Execution Interface as well.

If your agency deals with this requirement/issue, I believe this functionality could benefit.

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